1/25/2024 0 Comments Mass mailings![]() They must obtain permission from the appropriate Vice President to send mass e-mails to other audiences. Leaders of the Faculty Senate, the Staff Council, and the Student Government may send mass e-mails to their particular constituent group at their discretion.The President of the University and members of the Vice Presidents Group may send mass e-mails to faculty, staff and/or students at their discretion, although notification of the appropriate Vice President and that Vice President's designee is recommended as a courtesy.Targeted group e-mail lets University of Iowa persons and organizations send a single approved message to a specific group of people, such as faculty, staff, or students, who can be identified based on characteristics in the enterprise directory or other institutional database. A notice that the message has been approved under the University's Mass E-mail Policy, with a reference to the "Mass E-Mail Support Center" that provides instructions for adjusting personal mail filters based on the category codes described above.One of the approved category codes will appear on the subject line, which may be used by campus recipients to organize or filter their e-mail messages.All University of Iowa mass e-mail messages must include a University individual or group e-mail address to which a reply can be easily generated.Required Content for Mass E-mail Messages Individual administrative areas may in addition, apply more restrictive rules on the frequency, acceptable purposes, approval procedures, and recipients of any campus communication.Īny faculty, staff or student who initiates a mass e-mail is accountable under both this policy and the policy on Acceptable Use of Information Technology Resources, specifically section 19.4.a Use Resources Appropriately. ![]() We reserve the right to take appropriate action to protect our systems and community members, including but not limited to blocking the delivery of e-mail and the sources that violate this policy.Īll targeted mass e-mailings must be approved and processed using the guidelines described in this policy. The University uses services and techniques to protect against malicious e-mail, unsolicited (“spam”) advertising, and targeted “phishing” scams. The University complies with Iowa and federal law in fulfilling requests for e-mail addresses, including the charge it imposes for the costs incurred in providing the information.Īlthough individuals and/or organizations outside of the University may legally obtain University email addresses, our e-mail system is not intended for mass delivery of non-university related messages. Release of student e-mail addresses are governed by the federal Family Educational Rights and Privacy Act (FERPA). Under Iowa law, the e-mail addresses of public employees are public records. Nothing in this policy is intended to interfere with faculty or collegiate communication with students. ![]() ![]() A "mass e-mail" is any single or group of identical mailings that goes to more than 1000 individuals, other than via self-subscribed mailing lists. The purpose of this policy is to provide guidance and procedures for the use of large-volume e-e-mail messages to the campus community.
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